IIT Madras Jobs 2019: 01 Executive Secretary Vacancy for Any Graduate Salary 50,000 published on 21st May 2019

On 16/05/2019, IIT Madras announced Job notification to hire candidates who completed Any Graduate for the position of Executive Secretary.
Vacancy 1 Executive Secretary
Qualification Any Graduate
Vacancies 01 Post
Salary Rs. 17,000 - Rs. 50,000/- Per Month
Experience 5 - 10 years
Job Location Chennai
Last Date to Apply 31/05/2019
Other Qualification Details:
A. Qualification:
a. Graduate with at least 5 years experience in a similar role
b. Excellent written and verbal communication skills English
c. Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and Google Suite
d. Familiar with workflow management systems, and online ordering and payment
e. Working knowledge of Tamil (spoken)

B. Job Responsibilities:
1. Handle office communication, including answering phones, taking messages, initiating/responding to emails, responding to queries (email/phone), handing incoming/outgoing post
2. Liaise with internal and external stakeholders for administrative and operational issues
3. Perform travel bookings and handle travel arrangements
4. Coordinate logistics/arrangements for meetings, conferences and webinars, including coordination with vendors and suppliers
5. Schedule meetings and appointments; prepare meeting agenda and minutes of meetings
6. Maintain office accounts, including petty cash management, claims and reimbursements
7. File travel expenses and claim reimbursement forms; maintain records of expenses and reimbursement claims
8. Organise and maintain office records; organize files/documents for retrieval; perform back-ups as required
9. Prepare and collate reports
10. Ensure office equipment (printer, scanner, PCs etc.) is in working condition; liaise with IT/Support, Facilities Management etc. in case of any issues
11. Maintain office supplies inventory by regularly checking stock; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies
12. Meet and greet visitors, when required

C. Pay Scale : Rs.17,000 – Rs.50,000- pm

D. Duration: Initially for a period of one year, extendable upto 5 years based on performance.

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Address

Centre For Industrial Consultancy And Sponsored Research Indian Institute Of Technology Madras Chennai – 600 036.

Selection Procedure

Selection Will be Based either Written Exam/Interview

How to Apply

Last Date 31/5/2019.
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